SGS – Sponsor, Exhibit, & Advertise

2017 Sponsor, Exhibitor & Advertiser Registration Opens October 1, 2016

Click on the button below-right to view, print, or download the SGS 2017 Annual Meeting Sponsor, Exhibitor, and Advertiser Prospectus. (PDF)

View The Prospectus

What is the Southern Gerontological Society?

The Southern Gerontological Society (SGS) is a network of the South’s most respected gerontology professionals. SGS members are educators, aging network personnel, researchers, health professionals, and policy makers. SGS bridges research and practice, translating and applying knowledge in the field of aging.

What is the SGS’s Annual Meeting?

The SGS Annual Meeting is for academics, practitioners, students, and others engaged in work within the field of aging to attend and/or present their latest research. In addition, attendees network with one another in an energetic, supportive, and encouraging environment. The SGS meeting includes keynote speakers, symposia, workshops with both paper and poster sessions.

Who will attend the SGS Annual Meeting?

Previous SGS annual meetings have engaged professionals and students from a wide variety of aging specialties and sub-specialties. This annual meeting in Asheville will focus on advances in research and practice. Over 3 days the 250 to 300 meeting attendees will select from 100+ sessions, networking opportunities, and fun events that present unique marketing opportunities for vendors to interact with attendees. SGS encourages vendors attend sessions and join in all events.

Theme Tracks for the 2017 Conference Will Include:

  • Transportation, place, space and safety
  • A diversity spotlight
  • Physical health and wellness
  • Emerging technologies
  • Mental, social, and cognitive health
  • Health, wealth, and social integration

Top Reasons to Participate in the SGS Annual Meeting:

  • SGS has a nearly 40-year history of joining together professionals from all fields of aging, including researchers, practitioners, and students.
  • SGS makes exhibitors a top priority with high visibility exhibit areas throughout the public spaces of the DoubleTree hotel.
  • Further increasing visibility, SGS schedules breakout snack sessions within the exhibit space.
  • Exhibitors are able to engage with the dynamic and collegial SGS membership network.
  • Exhibitors are listed in the SGS Conference Program Book and on the SGS website.
  • The cost of exhibiting at SGS is extremely reasonable.
  • The location of Asheville and the convenient access to the Biltmore Village area.

Sponsorship Opportunities For The 2017 SGS Annual Meeting

Sponsorship at the Southern Gerontological Society (SGS) Annual meeting provides an opportunity to enhance your organization’s visibility and promote services, products, or research to the primary group of gerontologists who represent the Southeastern Region of the United States. SGS is comprised of professional educators, health care and social services practitioners, researchers, students, and policymakers. Our members and conference attendees work directly with older persons and train others to work with them. All levels of sponsorship are welcomed and appreciated.

Level: Platinum Sponsor

Event Sponsored: Presidential Gala & Awards Ceremony

Sponsorship Amount: $6,000

Sponsorship Includes:

  • 2 full conference registrations
  • One full page advertisement in the program book and SGS website advertisement
  • Acknowledgement throughout conference signage and during events
  • Exhibit booth space
  • A one year SGS membership

Level: Gold Sponsor

Event Sponsored: GRITS (Gerontologists Rooted in the South) Brunch

Sponsorship Amount: $4,000

Sponsorship Includes:

  • 1 full conference registration
  • ½ page advertisement in the program book and SGS website advertisement
  • Acknowledgement throughout conference signage and during events
  • Exhibit booth space
  • A one year SGS membership

Level: Gold Sponsor

Event Sponsored: Presidential Opening Reception and Student Poster Session

Sponsorship Amount: $3,000

Sponsorship Includes:

  • 1 full conference registration
  • ½ page advertisement in the program book and SGS website advertisement
  • Acknowledgement throughout conference signage and during events
  • Exhibit booth space
  • A one year SGS membership

Level: Gold Sponsor

Event Sponsored: Conference Breakfast

Sponsorship Amount: $2,000

Sponsorship Includes:

  • 1 full conference registration
  • ½ page advertisement in the program book and SGS website advertisement
  • Acknowledgement throughout conference signage and during events
  • Exhibit booth space
  • A one year SGS membership

Level: Gold Sponsor

Event Sponsored: Conference Thematic Track

Sponsorship Amount: $2,000

Sponsorship Includes:

  • 1 full conference registration
  • ½ page advertisement in the program book and SGS website advertisement
  • Acknowledgement throughout conference signage and during events
  • Exhibit booth space
  • A one year SGS membership

Level: Silver Sponsor

Event Sponsored: Refreshment Breaks

Sponsorship Amount: $1,000

Sponsorship Includes:

  • 1 full conference registration
  • Exhibit booth space
  • ¼ page advertisement in the program book and SGS website advertisement
  • Acknowledgment on break signage
  • A one year SGS membership

Level: Bronze Sponsor

Event Sponsored: Symposium Session

Sponsorship Amount: $500

Sponsorship Includes:

  • ¼ page advertisement in program book and on SGS website
  • Acknowledgement on conference signage for symposium session
  • A one year SGS membership

Level: Bronze Sponsor

Event Sponsored: Networking Lounge

Sponsorship Amount: $250

Sponsorship Includes:

  • SGS’s 2017 meeting will offer a networking lounge to provide a space for mentoring and collaborations. This sponsorship will help to equip the space with drinks and snacks.
  • Sponsors will be named on lounge signage and will also be given a business card size ad in the conference book.

Level: Bronze Sponsor

Event Sponsored: Annual Meeting Practitioner Attendee Scholarship

Sponsorship Amount: $250

Sponsorship Includes:

  • This scholarship will grant one full conference registration to one practitioner who works directly with older adults. Individuals seeking this support will complete an application and awards will be determined by the SGS Awards Committee.
  • Special recognition of these sponsors will be made in the program book and on our website.

Exhibitor Opportunities

Exhibitor Details:

Deadline for Application to Exhibit is February 10, 2017

  • Exhibits are Thursday thru Saturday and will be open throughout each day
  • Exhibit area size includes an 8’ skirted table and two chairs will be available per booth
  • Exhibitors will be given 4 booth passes for booth staff to use to enter the exhibit area
  • All exhibits will be held in the same area where snack breakout sessions are held
  • Exhibits will be displayed in HIGH visibility areas
  • Electric hook up is not included but may be purchased for $50.00
  • Assignment of space is first-come, first-served.
    Priority of booth space is reserved for our Platinum, Gold, & Silver Sponsors.
    For best booth placement, please consider becoming an event sponsor.

Exhibitor Options:

State of North Carolina Senior Provider Option (Exhibit Only)

Exhibit Cost: $200

Does not include meeting registration.

Exhibit Only (Non-Profit or Corporate)

Exhibit Cost: $250

Does not include meeting registration.

Non-Profit Organization with Registration

Exhibit Cost: $400

Includes one full meeting registration and event meals.

Corporate Organization with Registration

Exhibit Cost: $600

Includes one full meeting registration and event meals.

Advertising Opportunities

Advertising Details:

Deadline to submit artwork and secure space is February 10, 2017.

Reach a diverse audience by placing a full color advertisement in our Conference Program Book, distributed to all attendees at the 38th Annual Southern Gerontological Society Meeting.

Submission Requirements:

  • Artwork must be camera ready and resolution should be at least 300 dpi
  • All advertisements must be right-reading, non-bleed
  • Preferred file format is press-optimized PDF files
  • Portrait or landscape orientation is acceptable
  • Deadline to submit artwork and secure space in the program is February 10, 2017.

Advertiser Options:

Full Page Ad

Cost: $400

Live Area:
6.375″ x 9.625″

Half Page Ad

Cost: $250

Live Area:
6.625″ x 4.25″

1/4 Page Ad

Cost: $150

Live Area:
3.125″ x 4.25″

 1/8 Page Ad

Cost: $75

Live Area:
3.125″ x 2″

2017 Conference Bundle: 15% Off

Get 15% off total when purchasing both advertising and exhibit space.

Refund & Cancellation Policy

For exhibits and advertisements, notice of cancellation must be made in writing (no exceptions) and sent to the Southern Gerontological Society Association Manager. Cancellations received by 5:00 PM ET, Monday, February 10, 2017 will be refunded 50% of the cost of the table top or the advertisement price. After February 10, 2017, no refunds will be given.

Exhibitors will be held responsible for the original terms of the agreement. Cancellations made after this date will receive no refund.

Force Majure – Neither party shall be responsible for failure or performance due to acts of God, labor disputes, shortage of commodities, accidents, government regulation or shutdown, disaster, civil disorder, curtailment of transportation facilities or emergency making it impossible or illegal to provide facilities or hold said meeting.

Amendment to Contract Regulations – Any and all points not covered specifically are subject to the decision of the Southern Gerontological Society. SGS may, in its sole discretion, make reasonable changes, amendments, or additions to contract regulations. Any such changes shall be binding on exhibitor equally with the other regulations contained herein.

 2017 Meeting Registration

If you wish to participate in our 2017 Annual Meeting by sponsoring, exhibiting and/or advertising, please click on “Contact Request” below and fill out the form to request a phone call from SGS Association Manager Lee Ann Ferguson to discuss all options available to you.

Should you need any additional assistance with questions regarding sponsoring, exhibiting and/or advertising please contact Lee Ann Ferguson, SGS Association Manager, directly at (866) 920-4660 or at admin@southerngerontologicalsociety.org.

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